In addition, Company Secretary Service provides registered office services to individuals and companies in need of such service. Registered office services are an agency-based concept. It is not an independent agency of a corporation. Rather, it is an agency of the business itself that provides its clients with registered office services, such as company secretary service.
The corporation secretary service provided by Hong Kong carries out all the tasks normally handled by the register office, such as preparing the register, collecting fees, and sending certified copies of the register to the clients. The company secretary service is paid by the receipt of fees from the incorporation of the company. In some cases, the registered office will be provided by the company itself. The choice usually depends on the length of time the company wishes to remain in operation and the number of directors listed on the register.
The company secretary service also organizes annual general meetings, supervisory boards, and other special meetings, and helps prepare and distribute minutes of such meetings. Annual general meetings may be called for either a quorum or a vote of the whole membership. A quorum is when a majority of the members present sign the minutes of the meeting. On the other hand, a vote of a majority of all members necessitates the production of annual or quarterly return forms, which are then signed by the company secretary.
Other services offered by the company secretary service include preparing the Memorandum and Articles of Association, statutory compliance, company by-laws, annual reports, general business strategy, and annual reports regarding finances. The statutory compliance service includes preparing the Memorandum of Association, as well as the Articles of Association, necessary for filing with the appropriate state authorities. This service also prepares and submits the company name, address, and the logo to the proper registrar. The statutory compliance service prepares the application and returns for filing with the secretary of state as well as the provincial office of the corporation.
The company secretary service is also responsible for preparing and submitting the annual report, which consists of financial statements and analysis of the year’s activities. All shareholders are also required to participate in the meeting of the board of directors to review and make recommendations concerning business operations. The annual report also includes a financial forecast, which forecasts the company’s revenue and expenses for the coming year. The service also prepares and submits the corporate resolutions, which are required to be passed by a majority of the shareholders for 秘書 服務.
The company secretary plays an important role in the preparation and submission of the annual reports to the shareholders. She also ensures that all necessary corporate documents are submitted to the appropriate provincial authorities and to the appropriate regulatory bodies. The company secretary will usually have in place in-house counsels and accounting staff who assist with filing the annual reports.
Service provided by the company secretary does not include the preparation of the company register itself. That responsibility is assumed by the accountant or the registrar of companies. Most of the services performed by the company secretary are done on a contractual basis. However, there are some instances where the company secretary may act as the company registrar in order to qualify for statutory company registers. If that happens, she would be paid by the company for her role.
To qualify for a statutory company register, the company must ensure that its registered office is at its registered address as stipulated by the law. This office can only be at a single location, which is its registered address. In addition, the company secretary must ensure that its statutory agent or its officers are at their address as well. Failure to comply with these requirements results in the company being removed from the register. Any company that wishes to re-apply for registration should do so after having fulfilled all of the aforementioned requirements.
There are two types of company secretary posts: appointment and contract. Appointment posts are typically for high performing individuals. The company secretary hired for these positions is generally either a CEO or a senior executive. A contract company secretary, on the other hand, is a member of the corporation and is responsible for the day to day clerical and administrative duties. These posts are generally held by chartered secretaries.